- Madison City Schools
- Payroll & Benefits Information
- Payroll Frequently Asked Questions
FREQUENTLY ASKED QUESTIONS
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How do I access my paystub?
Posted by:You will need to log into your ESS Account to view your current or past paystubs.
Currently, ESS can only be accessed from within the Madison City network. Employees can log in from home via VMWare.
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When is insurance open enrollment?
Posted by:PEEHIP Open enrollment is July 1st thru September 10th every year.
All other insurances (Cancer, Disability, VSP Vision, ect.) is August 1st thru September 30th.
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How does the sick bank work?
Posted by:If you click on the link above, you will find all your answers about the sick bank.
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Where do I go to fill out my new hire paperwork?
Posted by:Go to the above link, to complete all your new hire paperwork.
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When is the latest I can make changes to my bank account?
Posted by:You will need to go to your ESS Account and make any changes/updates no later than the 20th of the month to make sure changes occur for the upcoming paycheck.
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When can I enroll in the sick bank?
Posted by:During open enrollment in the months of July thru August.
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How is sick and personal leave used?
Posted by:Above is the link to the leave policy for a guide on how your sick and personal days are allowed to be used.
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How do I add,change or update my banking information?
Posted by:Employees can add, change or update their banking information directly to the payroll department by going to the ESS link.
Currently, ESS can only be accessed from within the Madison City network. Employees can log in from home via VMWare.
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Can I make a change to any of my deductions at any time during the school year?
Posted by:Pre-Tax deductions can only be updated/and or cancelled during the enrollment process. (July thru August)
After-Tax deductions and 403(b)/457 plans can be updated/and or cancelled during the school year.
You may use the deduction change form and turn it into the payroll department.
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I need to change my tax information, how do I do that?
Posted by:Employees can login to their ESS account and update your tax information directly to the payroll department.
Currently, ESS can only be accessed from within the Madison City network. Employees can log in from home via VMWare.
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How many personal days do I get?
Posted by:All new hired employees get 5 days of personal leave, the link above covers the personal days policy and how they are allowed to be used.
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What do I need to do to change my name?
Posted by:If you have changed your name, you will need to go to your ESS ACOUNT and scan in the current copy of your social security card showing your new legal name.
Currently, ESS can only be accessed from within the Madison City network. Employees can log in from home via VMWare.
Use these links if you need to update your beneficiary information: