(Aug. 27, 2018)  Auxiliary Services is a textbook example of a school department no one thinks about.
The department is over textbooks, testing, accountability, teacher resource support, and Section 504 placement and monitoring.
As Coordinator Bob Lipinski puts it, it is a compilation of functions that no one knows where else to put them.


Bob Lipinski sorts and attaches bar codes to a new shipment of books.

Textbook management in itself is a huge task in a system with more than 11,000 students spread across 11 schools.
Think bar-coding and inventorying every book for every student in every classroom .  Then sorting and delivering them to the schools.

That’s after the involved task of working with a textbook selection committee that recommends books, which must then be put out for bid. When textbooks finally are delivered, he checks shipping records against purchase orders to make sure all are accounted for. Lipinski works with schools to ensure that every student and teacher has equal access to all textbook resources.
Handling boxload after boxload of textbooks gets so demanding at times he sometimes draws sympathy help from co-workers. Assistant principals and school plant managers occassionally lend a hand. 

Membership on local textbook committees include equal representation by grade level, ELL and parent representation, with input from Central Office instructional administrators and separate elementary and secondary chairs. All textbook committee members must take an oath. Adoption samples are made available for public view at each school.


Mr. Lipinski with Discovery Middle counselor Kelly Moody to review 504 records

Auxiliary Services also entails a component of the Americans With Disabilities Act. Mr. Lipinksi is the Section 504 coordinator. That requires him to make sure that all schools are in compliance with mandates of the federal law section 504. He leads 504 training and legal updates for all schools, attends initial referral and eligibility meetings at all local schools, and monitors established student 504 plans.

As the district’s State Testing Coordinator, he has to ensure that all schools effectively administer all required state student assessments. He leads training at all schools on test administration, verifies that all security and confidentiality procedures are followed, orders and distributes all test materials, receives and distributes test results, and develops district security plans for testing integrity and standardization.

The Accountability Coordinator part of his job deals with district compliance with all state and federal accountability mandates for public school systems.
 He does that through training of personnel at all levels and filing all required reports. It also requires continual accountability updates to the superintendent and local school and district administrators.


Making a careful count of books to make sure a recent shipment is complete


Unloading and stacking a new book shipment to begin processing


Every single textbook gets a bar code to keep an account of it


2018 Textbook adoptions included new foreign language books

Madison City Schools is celebrating its 20th anniversary. This spotlight series is to showcase some of the many parts it takes to run a school system. 
Archive:
Aug. 20th: CNP Food Services: Feeding Bodies & Minds
Aug. 13: Student Services: The Front Lines of Student Enrollment